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Forms & Procedures

Share Transfer Procedure

Below is a list of the items Counsel's Chambers Limited requires in order to process a Share Transfer.

  • The original Share Certificate (script).
  • A form of Transfer, duly executed and signed by both parties (the transferee needs to be a person or corporation eligible to hold shares pursuant to Article 6 of CCL's Constitution). Share transfers executed after 1 July 2016 do not need to be stamped by the Stamp Duties Office.
  • A letter from the Floor Secretary approving the new floor member (if applicable).

If shares are being transferred to a Company, a standard Deed between Counsel's Chambers Limited and the Company in question must be duly executed (must not be amended). If it is proposed that the shares are to be transferred to a self-managed superannuation fund, advice should be obtained.

Click here to download the Share Transfer Procedure

Approval of Shares

Click here to download the Share Transfer Policy

Transfer of Shares Form

The Transfer of Shares form needs to be completed in the event of a sale of shares. It needs to be signed by both parties. If shares are in a company name, the form should be sealed with the company seal.

Click here to download the Transfer of Shares Form

Deed of Trust

The Transfer of Shares form needs to be completed in the event of a sale of shares. It needs to be signed by both parties. If shares are in a company name, the form should be sealed with the company seal.

Click here to download the Deed

Lost Share Certificate Procedure:

In order for a replacement share certificate to be issued we require the following:

  • A Statutory Declaration.
  • A letter to the Directors of Counsel’s Chambers Limited stating that the share certificate has been lost.
  • An advertisement to be placed in the Sydney Morning Herald, a copy of which must be forwarded to this office.

Precedents for all the above are attached below. On receipt of the above, pending Board approval, a new share certificate will be issued. Counsel’s Chambers Limited does not charge for the reissuing of a share certificate.

Click here to download the Precedents of the Lost Share Certificate Procedure

Direct Debit Form:

The direct debit form needs to be completed in order for maintenance contributions to be automatically debited from the shareholders account on the first working day of the month. It needs to be filled in by the shareholder and returned to the Office of Counsel's Chambers Limited.

Click here to download the Direct Debit Form

Credit Card Form

The credit card form needs to be completed in order for maintenance contributions to be paid by credit card on the first working day of the month. It needs to be filled in by the shareholder and returned to the Office of Counsel's Chambers Limited.

Please note: all credit card payments will incur a fee to cover processing costs: 1.75% for VISA and MasterCard’s and 1.93% for AMEX.

Click here to download the Credit Card Form

Floor Approval Letter

Below is an example of a floor approval letter which Counsel's Chambers requires from any new shareholders that are registering a share transfer.

Click here to download an example of a Floor Approval Letter

Irrevocable Authority/Direction to Banks to Deliver Share Certificate

Click here to download an example of an Irrevocable Authority

Annual General Meeting

EGM 2022

The Counsel’s Chambers Limited Extraordinary General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 7 April 2022 at 4.30 p.m

Click here to download the notice Click here to download the proxy

AGM 2021

The sixty eighth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 10 November 2021 at 4.30 p.m

Click here to download the notice Click here to download the proxy

AGM 2020

The sixty seventh Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 4 November 2020 at 4.30 p.m

Click here to download the notice Click here to download the proxy

AGM 2019

The sixty sixth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 6 November 2019 at 4.30 p.m

Click here to download the notice Click here to download the proxy

AGM 2018

The sixty fifth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 31 October 2018 at 4.30 p.m

Click here to download the notice Click here to download the proxy

AGM 2017

The sixty fourth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 25 October 2017 at 4.30 p.m

Click here to download the notice Click here to download the proxy

AGM 2016

The sixty third Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 26 October 2016 at 4:30pm

Click here to download the notice Click here to download the proxy

AGM 2015

The sixty second Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 18 November 2015 at 4:30pm

Click here to download the notice Click here to download the proxy

EXTRAORDINARY GENERAL MEETING 2015

An Extraordinary General Meeting of Counsel’s Chambers Limited will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 6 May 2015 at 4:30pm

Click here to download the notice Click here to download the proxy

AGM 2014

The sixty first Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 12 November 2014 at 4:30pm

Click here to download the notice Click here to download the proxy

AGM 2013

The sixtieth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on

Click here to download the notice Click here to download the proxy

AGM 2012

The fifty ninth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 23 October 2012 at 4:30pm

Click here to download the notice Click here to download the proxy

AGM 2011

The fifty eighth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 19 October 2011.

Click here to download the notice Click here to download the proxy

AGM 2010

The fifty seventh Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 17 November 2010.

Click here to download the notice Click here to download the proxy

AGM 2009

The fifty sixth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 18 November 2009.

Click here to download the notice Click here to download the proxy

AGM 2008

The fifty fifth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers 174 Phillip St Sydney on Wednesday 12 November 2008.

Click here to download the notice Click here to download the proxy

AGM 2007

The Counsel’s Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Wednesday 21 November 2007.

Click here to download the notice Click here to download the proxy

AGM 2006

The Counsel’s Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Friday 27 October 2006.

Click here to download the notice Click here to download the proxy

AGM 2005

The Counsel’s Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Monday 17 November 2005.

Click here to download the notice Click here to download the proxy

AGM 2004

The Counsel’s Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Tuesday 16 November 2004.

Click here to download the notice Click here to download the proxy

AGM 2003

The Counsel’s Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Tuesday 18 November 2003.

Click here to download the notice Click here to download the proxy

AGM 2002

The Counsel’s Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Thursday 28 November 2002.

Click here to download the notice Click here to download the proxy

AGM 2001

The Counsel’s Chambers Limited Annual General Meeting will be held in the Hearing Room (Level 1, Selborne Chambers) on Wednesday 31 October 2001.

Click here to download the notice Click here to download the proxy

AGM 2000

The Counsel's Chambers Limited Annual General Meeting will be held in the Electronic Courtroom (Level 1, Selborne Chambers) on Wednesday 29 November 2000 at 4.30pm.

Information Memorandum - New Constitution

Constitution

Click here to download the Constitution of Counsel's Chambers Limited

Adopted by Special Resolution passed on 29 November 2000 Amended by Special Resolution passed on 28 November 2002 Amended by Special Resolution passed on 17 November 2005 Amended by Special Resolution passed on 27 February 2008

Discounted Qantas Club Corporate Membership

Counsel's Chambers Limited has been a member of the Qantas Club Corporate Membership for some years. This allows us to pass on discounted Qantas Club Memberships to our Shareholders, their partners and staff.

The discounted rates available to members if they join our scheme are as follows:

Joining Fee for CCL Qantas Club Members = $247.38
(Normal joining Fee = $399.00)

1 Year Subscription for CCL Members = $442.80
(Normal subscription cost for 1 year = $540.00)

2 Year Subscription for CCL Members = $803.60
(Normal subscription cost for 2 years = $980.00)

It is also possible, in order to achieve these discounted rates, to transfer from your individual membership or from another corporate membership. If you would like to transfer from another scheme please email dgeorge@counselschambers.com.au your membership number and renewal date and we will email you back this information. If you chose to join under these circumstances you would not be required to pay another joining fee.

If you would like to join please complete the Qantas Club Application and return the application form to our office at Level 1 Selborne Chambers, with a cheque made out to Qantas Club or complete the credit card payment details on page 2 of the form. It should be noted that the rates on the application form are not valid as we have been able to negotiate lower rates for our members. All new members and renewals must be processed through Counsel's Chambers Limited.

Please note that memberships will not commence until applications are processed by Qantas, earlier applications can be processed but you will need to contact us if you require your application to be processed urgently.

If you are already a member of this scheme, renewals will be sent out in October each year, you do not need to do anything. Rates are subject to change.

For more information about the scheme please refer to the Qantas website at www.qantas.com.au or contact Debbie George on 02 9231 3644.

Circulars

COVID-19 Information

CCL's Offices and Buildings remain open.

There have been no confirmed cases of COVID-19 in CCL's Buildings.

 

Please click to navigate to the relevant section from the index below:

  • Current Floor Status in CCL's Buildings - Wentworth Chambers
  • Current Floor Status in CCL's Buildings - Selborne Chambers
  • Current Floor Status in CCL's Buildings - Lockhart Chambers
  • Current Floor Status in CCL's Buildings - Windeyer Chambers

  • NSW Bar Dispute Resolution Centre COVID-19 Information

  • Emergency Alarm Response During COVID-19
  • CCL COVID-19 Recovery Plan
  • CCL Guide to Working from Home - COVID-19 & Mental Health
  • CCL Network Guides & Troubleshooting Information
  • COVID-19 Circulars

  • COVID-19 Information from the Australian & NSW Governments
Back to Index

Current Floor Status in CCL's Buildings - Wentworth Chambers

The list below details the current status of all Floors in Wentworth Chambers including those Floors which have taken the pre-emptive measure of closing to prevent the transmission of COVID-19.

Members should not provide access to any persons to any location other than their own Floors.

Wentworth Chambers

Ground Wentworth
Floor open Monday to Friday 8:15am - 5:30pm.

2nd Floor Wentworth
Floor open Monday to Friday 8:30am - 5:30pm.

3rd Floor Wentworth
Floor open Monday to Friday 8:30am to 5:30pm.

4th Floor Wentworth
Floor open Monday to Friday 8am to 5:30pm.

5th Floor Wentworth
Floor open Monday to Friday 8am - 6pm.

6th Floor Wentworth
Access via Selborne Chambers lifts (174 Phillip Street).

7th Floor Wentworth
Floor open Monday to Friday 8am to 6pm. Only fully vaccinated visitors will be allowed entry.

8th Floor Wentworth
Floor open Monday to Friday 8am to 6pm.

9th Floor Wentworth
Floor open Monday to Friday 8am to 5.30pm.

10th Floor Wentworth
Floor open Monday to Friday 8am to 6pm.

11th Floor Wentworth
Floor open Monday to Friday 8am to 6pm.

12th Floor Wentworth
Floor open Monday to Friday 8am to 6pm.

13th Floor Wentworth
Floor open Monday to Friday 8am to 6pm.

Back to Index

Current Floor Status in CCL's Buildings - Selborne Chambers

The list below details the current status of all Floors in Selborne Chambers including those Floors which have taken the pre-emptive measure of closing to prevent the transmission of COVID-19.

Members should not provide access to any persons to any location other than their own Floors.

Selborne Chambers

Sub-Basement
Library open Monday to Friday 8:30am to 5:30pm.

Basement
Floor open Monday to Friday 9am to 5pm.

1st Floor Selborne
Floor open Monday to Friday 8am to 6pm.

2nd Floor Selborne
Floor is closed to public access and for any deliveries to call 02 9233 6400.

3rd Floor Selborne
Floor open Monday to Friday from 8:30am to 5:30pm.

4th Floor Selborne
Floor open Monday to Friday 8am to 5pm.

5th Floor Selborne
Floor open Monday to Friday 8am to 6pm.

6th Floor Selborne
Floor open Monday to Friday 8am to 6pm.

7th Floor Selborne
No access to public. Access to cardholders permitted.

8th Floor Selborne
Floor open Monday to Friday 8am – 6pm.

9th Floor Selborne
Floor open Monday to Friday 8am - 6pm.

10th Floor Selborne
No access to public. Access to cardholders permitted. Please contact 92324609 for deliveries.

11th Floor Selborne
No access to public. Access to card holders permitted.

12th Floor Selborne
No access to public. Access card holders permitted.

13th Floor Selborne
No access to public. Access card holders permitted.

Back to Index

Current Floor Status in CCL's Buildings - Lockhart Chambers

The list below details the current status of all Floors in Lockhart Chambers including those Floors which have taken the pre-emptive measure of closing to prevent the transmission of COVID-19.

Members should not provide access to any persons to any location other than their own Floors.

Lockhart Chambers

1st Floor Lockhart
Access through to Selborne Chambers is open.

2nd Floor Lockhart
No access to public. Access card holders permitted.

3rd Floor Lockhart
No access to public. Access card holders permitted.

4th Floor Lockhart
No access to public. Access card holders permitted.

5th Floor Lockhart
No access to public. Access card holders permitted.

6th Floor Lockhart
No access to public. Access card holders permitted.

7th Floor Lockhart
No access to public. Access card holders permitted.

8th Floor Lockhart
No access to public. Access card holders permitted.

9th Floor Lockhart
No access to public. Access card holders permitted.

10th Floor Lockhart
Floor open Monday to Friday 8am to 5pm.

11th Floor Lockhart
No access to public. Access card holders permitted.

12th Floor Lockhart
No access to public. Access card holders permitted.

Back to Index

Current Floor Status in CCL's Buildings - Windeyer Chambers

The list below details the current status of all Floors in Windeyer Chambers including those Floors which have taken the pre-emptive measure of closing to prevent the transmission of COVID-19.

Members should not provide access to any persons to any location other than their own Floors.

Windeyer Chambers

6th Floor Windeyer
Floor open Monday to Friday 8:30am - 5:30pm.

7th Floor Windeyer
No access to public. Floor locked.

8th Floor Windeyer
Floor open Monday to Friday 8:30am - 5:30pm.

9th Floor Windeyer
Floor open Monday to Friday 8:00am - 5:30pm.

Back to Index

NSW Bar Dispute Resolution Centre COVID-19 Information

Please click here to view the current NSW Bar Dispute Resolution Centre COVID-19 Response Information

Back to Index

Emergency Alarm Response During COVID-19

Download a document detailing CCL's Emergency Alarm Response During COVID-19

Back to Index

CCL COVID-19 Recovery Plan

Download the CCL COVID-19 Recovery Plan

Back to Index

CCL Guide to Working from Home - COVID-19 & Mental Health

Download the CCL Guide to Working from Home - COVID-19 & Mental Health

Back to Index

CCL Network Guides & Troubleshooting Information

  • Windows Wireless Connection Troubleshooting (v1.0)
  • Windows Wired Connection Troubleshooting (v1.0)
  • Windows VPN Troubleshooting (v1.0)
  • Webex Teams Setup Guide
  • Webex Meetings Setup Guide
  • Taking your device home - Wired Windows PC
  • macOS Wireless Connection Troubleshooting (v1.0)
  • macOS Wired Connection Troubleshooting (v1.0)
  • macOS VPN Troubleshooting (v1.0)
  • COVID-19_Recovery_Plan.pdf
  • Connecting to a SIP Endpoint via Webex
  • CCL User Guide - Webex
Back to Index

COVID-19 Circulars

2021 09 16 COVID-19 Update: Contractors Entering Wentworth, Selborne, Lockhart & Windeyer Chambers
2021 08 04 COVID-19 Update
2021 07 14 Services and Support from CCL
2021 07 12 COVID-19 Update
2021 07 05 COVID-19 Update
2021 07 01 COVID-19 Update
2021 06 30 Access Renewals & Updates
2021 06 28 COVID-19 Update
2021 06 25 COVID-19 Update
2021 06 25 COVID-19 Update
2021 06 24 Preparing for Potential Lockdown
2021 06 23 COVID-19 Update
2021 06 20 COVID-19 Update
2020 09 28 COVID-19 Update
2020 07 07 CCL COVID-19 return to work arrangements & CCL Network Support
2020 05 29 Cisco Webex Training and Events – CCL Network Support
2020 05 21 New guidance on social distancing in lifts
2020 05 08 NSW BAR Dispute Resolution Centre - Virtual Court Rooms - Migration to Microsoft Office 365 & Microsoft Teams
2020 05 07 Social Distancing – Lifts
2020 05 05 Preventative Measures for Contractors
2020 04 20 Use of Floor Conference Rooms As Virtual Courts
2020 04 09 Webex Video Conference Support
2020 04 08 NSW Bar Dispute Resolution Centre - Virtual Court Rooms
2020 03 31 CCL Network, Virtual Court Rooms & WHS Guide to working from home
2020 03 27 Maintenance Contributions & Rent
2020 03 24 CCL IT Support
2020 03 23 Important Information
2020 03 23 Free video conferencing services & VPN troubleshooting guides; Deliveries & Post
2020 03 22 Buildings Open Tomrrow
2020 03 20 Important Information
2020 03 18 CCL Management Plan for Infections Diseases
2020 03 06 Coronavirus (COVID-19)
Back to Index

COVID-19 Information from the Australian & NSW Governments

  • NSW Government: COVID-19 latest updates
  • NSW Health: COVID-19 (Coronavirus)
  • Australian Government Department of Health: How to protect yourself and others from coronavirus (COVID-19)

T +61 2 9231 3644

F +61 2 9235 3783

DX 973 Sydney

© Copyright 2017. Counsel's Chambers Limited

Level 1 Selborne Chambers
174 Phillip Street
Sydney NSW 2000


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COVID-19 CCL COVID-19 Response Information