Forms & Procedures
Share Transfer Procedure
Below is a list of the items Counsel's Chambers Limited requires in order to process a Share Transfer.
- The original Share Certificate (script).
- A form of Transfer, duly executed and signed by both parties (the transferee needs to be a person or corporation eligible to hold shares pursuant to Article 6 of CCL's Constitution). Share transfers executed after 1 July 2016 do not need to be stamped by the Stamp Duties Office.
- A letter from the Floor Secretary approving the new floor member (if applicable).
If shares are being transferred to a Company, a standard Deed between Counsel's Chambers Limited and the Company in question must be duly executed (must not be amended). If it is proposed that the shares are to be transferred to a self-managed superannuation fund, advice should be obtained.
Approval of Shares
Transfer of Shares Form
The Transfer of Shares form needs to be completed in the event of a sale of shares. It needs to be signed by both parties. If shares are in a company name, the form should be sealed with the company seal.
Deed of Trust
The Transfer of Shares form needs to be completed in the event of a sale of shares. It needs to be signed by both parties. If shares are in a company name, the form should be sealed with the company seal.
Lost Share Certificate Procedure:
In order for a replacement share certificate to be issued we require the following:
- A Statutory Declaration.
- A letter to the Directors of Counsel’s Chambers Limited stating that the share certificate has been lost.
- An advertisement to be placed in the Sydney Morning Herald, a copy of which must be forwarded to this office.
Precedents for all the above are attached below. On receipt of the above, pending Board approval, a new share certificate will be issued. Counsel’s Chambers Limited does not charge for the reissuing of a share certificate.
Click here to download the Precedents of the Lost Share Certificate Procedure
Direct Debit Form:
The direct debit form needs to be completed in order for maintenance contributions to be automatically debited from the shareholders account on the first working day of the month. It needs to be filled in by the shareholder and returned to the Office of Counsel's Chambers Limited.
Credit Card Form
The credit card form needs to be completed in order for maintenance contributions to be paid by credit card on the first working day of the month. It needs to be filled in by the shareholder and returned to the Office of Counsel's Chambers Limited.
Please note: all credit card payments will incur a fee to cover processing costs: 1.75% for VISA and MasterCard’s and 1.93% for AMEX.
Floor Approval Letter
Below is an example of a floor approval letter which Counsel's Chambers requires from any new shareholders that are registering a share transfer.
Click here to download an example of a Floor Approval Letter
Irrevocable Authority/Direction to Banks to Deliver Share Certificate
Click here to download an example of an Irrevocable Authority
Annual General Meeting
AGM 2020
The sixty seventh Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 4 November 2020 at 4.30 p.m
Click here to download the notice Click here to download the proxyAGM 2019
The sixty sixth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 6 November 2019 at 4.30 p.m
Click here to download the notice Click here to download the proxyAGM 2018
The sixty fifth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 31 October 2018 at 4.30 p.m
Click here to download the notice Click here to download the proxyAGM 2017
The sixty fourth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 25 October 2017 at 4.30 p.m
Click here to download the notice Click here to download the proxyAGM 2016
The sixty third Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 26 October 2016 at 4:30pm
Click here to download the notice Click here to download the proxyAGM 2015
The sixty second Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 18 November 2015 at 4:30pm
Click here to download the notice Click here to download the proxyEXTRAORDINARY GENERAL MEETING 2015
An Extraordinary General Meeting of Counsel’s Chambers Limited will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 6 May 2015 at 4:30pm
Click here to download the notice Click here to download the proxyAGM 2014
The sixty first Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 12 November 2014 at 4:30pm
Click here to download the notice Click here to download the proxyAGM 2013
The sixtieth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on
Click here to download the notice Click here to download the proxyAGM 2012
The fifty ninth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 23 October 2012 at 4:30pm
Click here to download the notice Click here to download the proxyAGM 2011
The fifty eighth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 19 October 2011.
Click here to download the notice Click here to download the proxyAGM 2010
The fifty seventh Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 17 November 2010.
Click here to download the notice Click here to download the proxyAGM 2009
The fifty sixth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 18 November 2009.
Click here to download the notice Click here to download the proxyAGM 2008
The fifty fifth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers 174 Phillip St Sydney on Wednesday 12 November 2008.
Click here to download the notice Click here to download the proxyAGM 2007
The Counsel’s Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Wednesday 21 November 2007.
Click here to download the notice Click here to download the proxyAGM 2006
The Counsel’s Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Friday 27 October 2006.
Click here to download the notice Click here to download the proxyAGM 2005
The Counsel’s Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Monday 17 November 2005.
Click here to download the notice Click here to download the proxyAGM 2004
The Counsel’s Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Tuesday 16 November 2004.
Click here to download the notice Click here to download the proxyAGM 2003
The Counsel’s Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Tuesday 18 November 2003.
Click here to download the notice Click here to download the proxyAGM 2002
The Counsel’s Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Thursday 28 November 2002.
Click here to download the notice Click here to download the proxyAGM 2001
The Counsel’s Chambers Limited Annual General Meeting will be held in the Hearing Room (Level 1, Selborne Chambers) on Wednesday 31 October 2001.
Click here to download the notice Click here to download the proxyAGM 2000
The Counsel's Chambers Limited Annual General Meeting will be held in the Electronic Courtroom (Level 1, Selborne Chambers) on Wednesday 29 November 2000 at 4.30pm.
Information Memorandum - New ConstitutionConstitution
Discounted Qantas Club Corporate Membership
Counsel's Chambers Limited has been a member of the Qantas Club Corporate Membership for some years. This allows us to pass on discounted Qantas Club Memberships to our Shareholders, their partners and staff.
The discounted rates available to members if they join our scheme are as follows:
Joining Fee for CCL Qantas Club Members = $247.38
(Normal joining Fee = $399.00)
1 Year Subscription for CCL Members = $442.80
(Normal subscription cost for 1 year = $540.00)
2 Year Subscription for CCL Members = $803.60
(Normal subscription cost for 2 years = $980.00)
It is also possible, in order to achieve these discounted rates, to transfer from your individual membership or from another corporate membership. If you would like to transfer from another scheme please email dgeorge@counselschambers.com.au your membership number and renewal date and we will email you back this information. If you chose to join under these circumstances you would not be required to pay another joining fee.
If you would like to join please complete the Qantas Club Application and return the application form to our office at Level 1 Selborne Chambers, with a cheque made out to Qantas Club or complete the credit card payment details on page 2 of the form. It should be noted that the rates on the application form are not valid as we have been able to negotiate lower rates for our members. All new members and renewals must be processed through Counsel's Chambers Limited.
Please note that memberships will not commence until applications are processed by Qantas, earlier applications can be processed but you will need to contact us if you require your application to be processed urgently.
If you are already a member of this scheme, renewals will be sent out in October each year, you do not need to do anything. Rates are subject to change.
For more information about the scheme please refer to the Qantas website at www.qantas.com.au or contact Debbie George on 02 9231 3644.
Circulars
COVID-19 Information
CCL's Offices and Buildings remain open.
There have been no confirmed cases of COVID-19 in CCL's Buildings.
There are currently no Barristers in self-isolation in CCL's Buildings.
- Current Floor Status in CCL's Buildings - Wentworth Chambers
- Current Floor Status in CCL's Buildings - Selborne Chambers
- Current Floor Status in CCL's Buildings - Lockhart Chambers
- NSW Bar Dispute Resolution Centre COVID-19 Information
- Emergency Alarm Response During COVID-19
- CCL Infectious Diseases Management Plan
- CCL Guide to Working from Home - COVID-19 & Mental Health
- CCL Network Guides & Troubleshooting Information
- COVID-19 Circulars
- COVID-19 Information from the Australian & NSW Governments
Current Floor Status in CCL's Buildings - Wentworth Chambers
The list below details the current status of all Floors in Wentworth Chambers including those Floors which have taken the pre-emptive measure of closing to prevent the transmission of COVID-19.
Members should not provide access to any persons to any location other than their own Floors.
Wentworth Chambers
Ground WentworthNo access to public. Access to cardholders only. Ring intercom for access.
2nd Floor Wentworth
Floor open Monday to Friday 8.30am to 5pm.
3rd Floor Wentworth
Floor open Monday to Friday 8:30am to 5:30pm.
4th Floor Wentworth
Floor open Monday to Friday 8am to 5:30pm.
5th Floor Wentworth
Floor open Monday to Friday 8am to 6pm.
6th Floor Wentworth
Public access via Selborne Chambers (6/174 Phillip Street).
7th Floor Wentworth
Floor open Monday to Friday 8am to 6pm.
8th Floor Wentworth
Floor open Monday to Friday 8am to 6pm.
9th Floor Wentworth
Floor open Monday to Friday 8am to 6pm.
10th Floor Wentworth
Floor open Monday to Friday 8am to 6pm.
11th Floor Wentworth
Floor open Monday to Friday 8am to 6pm.
12th Floor Wentworth
Floor open Monday to Friday 8am to 6pm.
13th Floor Wentworth
Floor open Monday to Friday 8am to 6pm.
Current Floor Status in CCL's Buildings - Selborne Chambers
The list below details the current status of all Floors in Selborne Chambers including those Floors which have taken the pre-emptive measure of closing to prevent the transmission of COVID-19.
Members should not provide access to any persons to any location other than their own Floors.
Selborne Chambers
Sub-BasementLibrary open Monday to Friday from 8:30am to 4:30pm.
Basement
Bar Association open Monday to Friday 9am to 5pm.
1st Floor Selborne
Floor open Monday to Friday 8am to 6pm.
2nd Floor Selborne
Floor open Monday to Friday 8am to 6pm.
3rd Floor Selborne
Floor open Monday to Friday 8:30am to 5:30pm.
4th Floor Selborne
Floor open Monday to Friday 8am to 5:30pm.
5th Floor Selborne
Floor open Monday to Friday 8am to 6pm.
6th Floor Selborne
Floor open Monday to Friday 8am to 6pm.
7th Floor Selborne
No access to public. Access to cardholders permitted.
8th Floor Selborne
Floor open Monday to Friday 8am to 6pm.
9th Floor Selborne
Floor open Monday to Friday 8am to 6pm.
10th Floor Selborne
No access to public. Access card holders permitted.
11th Floor Selborne
No access to public. Access to card holders permitted.
12th Floor Selborne
No access to public. Access card holders permitted.
13th Floor Selborne
No access to public. Access card holders permitted.
Current Floor Status in CCL's Buildings - Lockhart Chambers
The list below details the current status of all Floors in Lockhart Chambers including those Floors which have taken the pre-emptive measure of closing to prevent the transmission of COVID-19.
Members should not provide access to any persons to any location other than their own Floors.
Lockhart Chambers
1st Floor LockhartAccess through to Selborne Chambers is open.
2nd Floor Lockhart
No access to public. Access card holders permitted.
3rd Floor Lockhart
No access to public. Access card holders permitted.
4th Floor Lockhart
No access to public. Access card holders permitted.
5th Floor Lockhart
No access to public. Access card holders permitted.
6th Floor Lockhart
No access to public. Access card holders permitted.
7th Floor Lockhart
No access to public. Access card holders permitted.
8th Floor Lockhart
No access to public. Access card holders permitted.
9th Floor Lockhart
No access to public. Access card holders permitted.
10th Floor Lockhart
Floor open Monday to Friday 8am to 5pm.
11th Floor Lockhart
No access to public. Access card holders permitted.
12th Floor Lockhart
No access to public. Access card holders permitted.
NSW Bar Dispute Resolution Centre COVID-19 Information
Please click here to view the current NSW Bar Dispute Resolution Centre COVID-19 Response Information
Emergency Alarm Response During COVID-19
Download a document detailing CCL's Emergency Alarm Response During COVID-19
CCL Infectious Diseases Management Plan
Download the CCL Infectious Diseases Management Plan
CCL Guide to Working from Home - COVID-19 & Mental Health
Download the CCL Guide to Working from Home - COVID-19 & Mental Health
CCL Network Guides & Troubleshooting Information
- Windows Wireless Connection Troubleshooting (v1.0)
- Windows Wired Connection Troubleshooting (v1.0)
- Windows VPN Troubleshooting (v1.0)
- Webex Teams Setup Guide
- Webex Meetings Setup Guide
- macOS Wireless Connection Troubleshooting (v1.0)
- macOS Wired Connection Troubleshooting (v1.0)
- macOS VPN Troubleshooting (v1.0)
- CCL_Infectious_Diseases_Management_Plan.pdf
- CCL Infectious Diseases Management Plan V2.4