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Polices, Forms and Procedures

Share Transfer Procedure

Below is a list of the items Counsel's Chambers Limited requires in order to process a Share Transfer.

  • The original Share Certificate (script).
  • A form of Transfer, duly executed and signed by both parties (the transferee needs to be a person or corporation eligible to hold shares pursuant to Article 6 of CCL's Constitution). Share transfers executed after 1 July 2016 do not need to be stamped by the Stamp Duties Office.
  • A letter from the Floor Secretary approving the new floor member (if applicable).

If shares are being transferred to a Company, a standard Deed between Counsel's Chambers Limited and the Company in question must be duly executed (must not be amended). If it is proposed that the shares are to be transferred to a self-managed superannuation fund, advice should be obtained.

Click here to download the Share Transfer Procedure
Approval of Shares
Click here to download the Share Transfer Policy
Transfer of Shares Form

The Transfer of Shares form needs to be completed in the event of a sale of shares. It needs to be signed by both parties. If shares are in a company name, the form should be sealed with the company seal.

Click here to download the Transfer of Shares Form
Deed of Trust

The Transfer of Shares form needs to be completed in the event of a sale of shares. It needs to be signed by both parties. If shares are in a company name, the form should be sealed with the company seal.

Click here to download the Deed
Lost Share Certificate Procedure:

In order for a replacement share certificate to be issued we require the following:

  • A Statutory Declaration.
  • A letter to the Directors of Counsel’s Chambers Limited stating that the share certificate has been lost.
  • An advertisement to be placed in the Sydney Morning Herald, a copy of which must be forwarded to this office.

Precedents for all the above are attached below. On receipt of the above, pending Board approval, a new share certificate will be issued. Counsel’s Chambers Limited does not charge for the reissuing of a share certificate.

Click here to download the Precedents of the Lost Share Certificate Procedure
Direct Debit Form:

The direct debit form needs to be completed in order for maintenance contributions to be automatically debited from the shareholders account on the first working day of the month. It needs to be filled in by the shareholder and returned to the Office of Counsel's Chambers Limited.

Click here to download the Direct Debit Form
Credit Card Form

The credit card form needs to be completed in order for maintenance contributions to be paid by credit card on the first working day of the month. It needs to be filled in by the shareholder and returned to the Office of Counsel's Chambers Limited.

Please note: all credit card payments will incur a fee to cover processing costs: 1.75% for VISA and MasterCard’s and 1.93% for AMEX.

Click here to download the Credit Card Form
Floor Approval Letter

Below is an example of a floor approval letter which Counsel's Chambers requires from any new shareholders that are registering a share transfer.

Click here to download an example of a Floor Approval Letter
Irrevocable Authority/Direction to Banks to Deliver Share Certificate
Click here to download an example of an Irrevocable Authority
Parental Leave Policy
Click here to view CCL's Shareholder Parental Leave Policy

Annual General Meeting

AGM 2024

The seventy first Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 16 October 2024 at 4.30 p.m

Click here to download the notice Click here to download the proxy form

AGM 2023

The seventieth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 18 October 2023 at 4.30 p.m

Click here to download the notice Click here to download the proxy form

AGM 2022

The sixty ninth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 19 October 2022 at 4.30 p.m

Click here to download the notice Click here to download the proxy form

EGM 2022

The Counsel’s Chambers Limited Extraordinary General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 7 April 2022 at 4.30 p.m

Click here to download the notice Click here to download the proxy form

AGM 2021

The sixty eighth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 10 November 2021 at 4.30 p.m

Click here to download the notice Click here to download the proxy form

AGM 2020

The sixty seventh Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 4 November 2020 at 4.30 p.m

Click here to download the notice Click here to download the proxy form

AGM 2019

The sixty sixth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 6 November 2019 at 4.30 p.m

Click here to download the notice Click here to download the proxy form

AGM 2018

The sixty fifth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 31 October 2018 at 4.30 p.m

Click here to download the notice Click here to download the proxy form

AGM 2017

The sixty fourth Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on Wednesday, 25 October 2017 at 4.30 p.m

Click here to download the notice Click here to download the proxy form

AGM 2016

The sixty third Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 26 October 2016 at 4:30pm

Click here to download the notice Click here to download the proxy form

AGM 2015

The sixty second Counsel’s Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 18 November 2015 at 4:30pm

Click here to download the notice Click here to download the proxy form

EXTRAORDINARY GENERAL MEETING 2015

An Extraordinary General Meeting of Counsel’s Chambers Limited will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 6 May 2015 at 4:30pm

Click here to download the notice Click here to download the proxy form

AGM 2014

The sixty first Counsel's Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 12 November 2014 at 4:30pm

Click here to download the notice Click here to download the proxy form

AGM 2013

The sixtieth Counsel's Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 

Click here to download the notice Click here to download the proxy form

AGM 2012

The fifty ninth Counsel's Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 23 October 2012 at 4:30pm

Click here to download the notice Click here to download the proxy form

AGM 2011

The fifty eighth Counsel's Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 19 October 2011.

Click here to download the notice Click here to download the proxy form

AGM 2010

The fifty seventh Counsel's Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 17 November 2010.

Click here to download the notice Click here to download the proxy form

AGM 2009

The fifty sixth Counsel's Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers, 174 Phillip St, Sydney on 18 November 2009.

Click here to download the notice Click here to download the proxy form

AGM 2008

The fifty fifth Counsel's Chambers Limited Annual General Meeting will be held on Level 1, Selborne Chambers 174 Phillip St Sydney on Wednesday 12 November 2008.

Click here to download the notice Click here to download the proxy form

AGM 2007

The Counsel's Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Wednesday 21 November 2007.

Click here to download the notice Click here to download the proxy form

AGM 2006

The Counsel's Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Friday 27 October 2006.

Click here to download the notice Click here to download the proxy form

AGM 2005

The Counsel's Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Monday 17 November 2005.

Click here to download the notice Click here to download the proxy form

AGM 2004

The Counsel's Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Tuesday 16 November 2004.

Click here to download the notice Click here to download the proxy form

AGM 2003

The Counsel's Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Tuesday 18 November 2003.

Click here to download the notice Click here to download the proxy form

AGM 2002

The Counsel's Chambers Limited Annual General Meeting will be held Level 1, Selborne Chambers 174 Phillip St Sydney on Thursday 28 November 2002.

Click here to download the notice Click here to download the proxy form

AGM 2001

The Counsel's Chambers Limited Annual General Meeting will be held in the Hearing Room (Level 1, Selborne Chambers) on Wednesday 31 October 2001.

Click here to download the notice Click here to download the proxy form

AGM 2000

The Counsel's Chambers Limited Annual General Meeting will be held in the Electronic Courtroom (Level 1, Selborne Chambers) on Wednesday 29 November 2000 at 4.30pm.

Information Memorandum - New Constitution

Constitution

Click here to download the Constitution of Counsel's Chambers Limited

Adopted by Special Resolution passed on 29 November 2000 Amended by Special Resolution passed on 28 November 2002 Amended by Special Resolution passed on 17 November 2005 Amended by Special Resolution passed on 27 February 2008

Discounted Qantas Club Corporate Membership

Counsel's Chambers Limited has been a member of the Qantas Club Corporate Membership for some years. This allows us to pass on discounted Qantas Club Memberships to our Shareholders, their partners and staff.

The discounted rates available to members if they join our scheme are as follows:

Joining Fee for CCL Qantas Club Members = $247.38
(Normal joining Fee = $399.00)

1 Year Subscription for CCL Members = $442.80
(Normal subscription cost for 1 year = $540.00)

2 Year Subscription for CCL Members = $803.60
(Normal subscription cost for 2 years = $980.00)

It is also possible, in order to achieve these discounted rates, to transfer from your individual membership or from another corporate membership. If you would like to transfer from another scheme please email dgeorge@counselschambers.com.au your membership number and renewal date and we will email you back this information. If you chose to join under these circumstances you would not be required to pay another joining fee.

If you would like to join please complete the Qantas Club Application and return the application form to our office at Level 1 Selborne Chambers, with a cheque made out to Qantas Club or complete the credit card payment details on page 2 of the form. It should be noted that the rates on the application form are not valid as we have been able to negotiate lower rates for our members. All new members and renewals must be processed through Counsel's Chambers Limited.

Please note that memberships will not commence until applications are processed by Qantas, earlier applications can be processed but you will need to contact us if you require your application to be processed urgently.

If you are already a member of this scheme, renewals will be sent out in October each year, you do not need to do anything. Rates are subject to change.

For more information about the scheme please refer to the Qantas website at www.qantas.com.au or contact Debbie George on 02 9231 3644.

Circulars

T +61 2 9231 3644

F +61 2 9235 3783

 

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Level 1 Selborne Chambers
174 Phillip Street
Sydney NSW 2000


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